A consistent, up-to-date, and easy-to-navigate intranet
Employees find the information they need faster, and communication becomes clear and structured.
Content Migration and Management in Workai
Move and organise your content in Workai so it becomes a consistent, up-to-date, and effective internal communication tool.
Content migration to Workai without risk and without chaos
We support organizations at every stage of working with content in Workai – from analysing existing resources and mapping the structure, through full migration, to editorial work and ongoing content management.
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Audit of existing content and intranet structure
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Design of the target content structure in Workai
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Content migration – automated and manual
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Content cleanup and updates
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Creation and publishing of new content
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Post-migration content management
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Team enablement and organisational support
What do you gain?
Secure and efficient migration without content loss
We minimise risk and ensure full control over the quality and integrity of migrated materials.
Time savings for communication and IT teams
We handle editorial and administrative processes – from publishing to moderation – allowing your teams to focus on strategic initiatives.
Scalability and readiness for organisational growth
With clear structure, standards, and governance, future changes become easier, more predictable, and more cost-effective.
Unlock insights that matter
Business Analysis
12.02.2025 | Monika Leszczyńska
Business Analysis in Action: How to Support IT Project Success Effectively
Effective business analysis in IT is key to project success. Learn how a business analyst defines objectives, gathers requirements, and reduces risk, supporting teams and delivering real organisational value.
Learn more
Intranet Solutions, Business Solutions
26.02.2024 | Tomasz Wawrzeniuk
The Impact of Intranet Solutions on Organisational Communication
Effective internal communication is the foundation of a well-functioning organisation. This article explores how intranet solutions, like Workai, streamline information flow, support team collaboration, and engage employees.
Learn more
AI, Software Development, Web Development
30.01.2026 | Gabriela Sokólska
Digital Trends: How to Prepare your Business for the Next Stage of Digital Transformation in 2026
Recent years have brought companies a real surge of new solutions – not only in tools and technologies. However, 2026 looks different: instead of another wave of novelty, we are seeing a clear shift towards consolidation, simpler architectures and more conscious use of technology where it genuinely supports business goals.
Learn more
Discover how else we can support you
Workai Configuration
We tailor Workai to your organisational structure, roles, processes, and security requirements.
Workai Support & Maintenance
Administration, configuration, monitoring, and user support with flexible SLA models tailored to your organisation.
Workai Data Analysis & Reporting
Analysing user behaviour and content effectiveness, with reports and recommendations for intranet optimisation.
Workai Custom Solutions & Apps
Developing custom extensions, modules, and integrations with Microsoft 365 and enterprise systems.
Workai Workshops
Training for editors, administrators, and communication teams in Workai, governance, and intranet best practices.
Workai Information Architecture
Designing intuitive, scalable intranet structures for Workai and Microsoft 365 based on data analysis and UX research.
Discover how we support clients in digital transformation
Vue
Sales support across five markets
A global cinema operator needed a unified e-commerce platform for content and ticket sales across five markets. The Sitecore solution integrates local systems and streamlines coordination of international operations.
View case study
Adamed
A modern medical education platform
How do you engage doctors, partners, and patients in pharma? This educational platform, built on Kentico DXP, shows how personalization and marketing automation help deliver up-to-date medical knowledge in an engaging way.
View case study
Adamed
Smarter marketing decisions through modern analytics
We built an analytics ecosystem for a leading pharmaceutical brand to support an educational portal. A hybrid GA4+UA setup and data strategy enhanced marketing efficiency and user engagement analysis.
View case study
FAQ
Need more information? Get in touch with us.
During migration, we analyse data integrity, content relationships, metadata structure compatibility, and risks related to losing informational context. We use multi-stage validation, control testing, and iterative migration to minimise errors and ensure full content consistency.
We use traffic analysis, taxonomy models, and communication process mapping. This ensures the information architecture is resilient to organisational growth, structural changes, and future intranet expansion.
In many cases, yes. We analyse metadata compatibility and map it to Workai structures. If some elements cannot be migrated automatically, we propose models to recreate, standardise, or update them.
We design a complete governance framework, including roles, permissions, responsibility matrices, approval workflows, content standards, and publishing schedules. We then help implement it across communication, HR, and IT teams.
Yes. We support native integrations and, where needed, design custom extensions and API connections. We ensure data security, IT policy compliance, and efficient information flow.
We use analytics to measure employee engagement, traffic flows, search effectiveness, bounce rates, and time-to-information. Based on this, we deliver optimisation reports and development recommendations.
Yes. We provide full editorial, technical, and operational support, including content updates, moderation, structure maintenance, optimisation, and ongoing internal communication consulting.
Have questions? Let’s connect
Contact us – we’ll advise you on how to approach content migration and management and help you implement a solution that accelerates your processes.
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